Events can have many associated risks. These can arise from an unusual site, large numbers of people, the moving of equipment, as well as weather conditions and even the mood of the audience.
All of the above, and many others, can create a variety of potential hazards. All events organisers have a responsibility to thoroughly assess risks to help reduce or remove potential dangers to staff and attendees and the general public.
The HSE guide 5 Steps to Risk Assessment identifies the the following processes as those which lie at the heart of your event running safely:
- Step 1 Identify the hazards
- Step 2 Decide who might be harmed and how
- Step 3 Evaluate the risks and decide on precautions
- Step 4 Record your findings and implement them
- Step 5 Review your assessment and update if necessary
The guidance notes that it’s important to not over complicate the process. Approaching Risk Assessment, especially for the first time, can seem overwhelming, but it doesn’t need to be. Often risks can be easily identified and the necessary control measure easy to apply. As an example, you’ll be able to identify if your event will require some staff or volunteers to heavy loads that could harm their backs, or during your site design, where slip and trip hazards are likely to occur. Once identified, you need to ensure that reasonable measures are taken to avoid injury. Often this can be as simple as splitting down loads or laying mats to cover cables.
Using guides like 5 Steps To Risk Assessment will help you run safe event, using a methodical approach and common sense. You don’t need to be a health and safety expert to be run a safe event, but remember that you are responsible for seeing that the assessment and recommendations are carried out properly.
This HSE leaflet aims to help you assess health and safety risks in
the workplace, which in this context will most often be your event site.
The leaflet aims to assist you in the process of assessing risk, helping you focus on the risks that really matter in your workplace – the ones with the potential to cause real harm.