Traffic management is an important part of your event planning. The implications upon traffic that your event might have, and what type of solution you use will depend on a number of factors, such as event type, location and capacity. It should be remembered that even small scale events, can still have significant traffic management implications, for example, if you are attracting car drivers to an area with few parking facilities, or if you are hosting a street party.
Areas to consider are:
- Vehicular access: Event production vehicles
- Vehicular access: Audience vehicles
- Pedestrian access: Audience
- Emergency access
- Temporary signage
- Road closures
- Parking and parking bay suspensions
- Impact upon public transport
- Contingency planning for adverse weather conditions
- Anticipated volume of vehicles
- Promotion of favoured travel options
Traffic Management Plan
If the scale and nature of your event means there may be a significant impact upon streets, roads and traffic, you may be required to submit a Traffic Management Plan. This document would detail what measures you would undertake to manage each of the considerations above. The Traffic Management Plan should be submitted with your wider Event Management Plan when applying for any relevant license. The local authority will have further details on this.
Road Closure / Parking Bay Suspension
The public have the right to “the use and enjoyment of any highway”. Closing a road or suspending parking bays requires the suspension of these rights and are made possible through the use of Temporary Traffic Regulation Orders. Road closures can cover the whole length and width of a road, or just part and may include exemptions such as maintaining access for pedestrians and bicycles.
It is an offence to restrict access to, or along a public highway without establishing a Temporary Traffic Regulation Order. A temporary road closure application must be made in the following circumstances:
- If there is any likelihood of crowds spilling onto the highway.
- If it is necessary to prevent traffic flow for however short duration to facilitate the event, i.e. a parade.
- If the volume of persons taking place in an event on the highway means that road safety will be compromised.
- If it is necessary to control traffic flow by managing the routes available for use, i.e. Carnivals.
Negative implications of road closures must also be taken into account include:
- Traffic congestion being relocated to other roads nearby.
- The impact upon access for residents, visitors and deliveries.
- Potential delays for emergency vehicles.
For a number of reasons, such as limited onsite parking, you may need to consider suspending public parking bays in the area.
The impact of your event and traffic management plan upon public services must be considered. Where appropriate local service providers may need to be consulted.
Pedestrian movement to and from your event site also needs to be considered within your Traffic Management plan. Road crossings that are likely to encounter high levels of pedestrian movement will need to be identified, as well as any other potential points where pedestrian movement may impede traffic movement (eg. “desire line” routes across roads, that may not have permanent pedestrian crossings in place). These risks will need to be assessed and solutions for reducing risk planned and applied. Some solutions may involve steward deployment, cones, barriers or temporary signals.
Depending upon the scale and nature of your event, signage may be required outside of your event venue. How your attendees reach your venue and safely leave will need to be considered, with Path Finding signage a possible requirement. A signage plan may be requested for medium to large scale events. In the instance of road closures and diversions, signage will be required to inform road users. All temporary signage must comply with current legislation.