You will need to ensure enough identifiable stewards are in place to cater for the site, size and nature of your event. It is imperative that stewards are adequately briefed as to their roles and responsibilities. It is not the role of the police to provide stewarding at events, nor to provide training to steward personnel.
Many events can be successfully managed with well briefed staff and volunteers. You can read more about the considerations for managing volunteers here. Medium or large scale events, or those requiring cash payments or are running a bar, will require dedicated, professional security.
All designated security staff must be appropriately SIA trained. Security is defined by the Security Industry Authority (SIA), as:
- Guarding against unauthorised access, occupation or outbreaks of disorder.
- Guarding property against destruction and danger
- Guarding individuals against assault
As an event organiser, you will need to be aware of the Security Industry Authority (SIA) requirements for the employment of security and stewarding at your event. For further information visit www.the-sia.org.uk
For every event, you should consider:
- How the public attending will be managed.
- How working areas, for example production compounds or backstage areas, will be secured.
- How an incident will be controlled.
- How many security staff or stewards you will require.
- Where your security staff or stewards will be located.
- What hours your security staff or stewards will be employed.
- Have the key personnel been identified? E.g Event Organiser, Safety Manager, Chief Steward, Stewards.
- Have trained, briefed and clearly identifiable stewards been appointed?
For larger events, a security and stewarding schedule, including the name and references of provider and a deployment plan, should be supplied with your event application.
In addition, depending on the size and nature of your event, you may be asked to submit the following:
- Adequate additional security measures such as CCTV Surveillance.
- A comprehensive Employee List, which may be subject to Police checks.
- Contact details for the previous authority which licensed the event / event organiser for reference.
- A schedule of the previous six venues visited, to investigate if the local Police or Licensing Authority recorded any incidents.
Will the Police authority be involved with my event?
There is often a public perception that the police are the lead agency for approving all public events, including those that take place on the public highway. In reality, the Police have no authority to either approve or ban such events and Police powers to regulate traffic for planned events are extremely limited. Furthermore, the Police have no general duty to preserve public safety at any public event, except where there are imminent or likely threats to life.
The Metropolitan Police form an integral part of the Safety Advisory Group and will advise on most applications as part of the Licensing or Permissions process.
In addition to dedicated event security, the MET may stipulate a requirement for policing cover, which could involved CPOs (Community Police Officers), or a more substantial deployment plan. There may be a charge for this service at the discretion of the MET.